Purchase Requisition
- The material needed is put into the ERP System.
- A Purchase Requisition gets created here
- This requisition is further sent to approval by the respective Head of Department
Enquiry Stage / RFQ / RFP
- The PR is checked for technical details
- It is now broken down into further components
- Handed over to responsible buyer
- The buyer now sends enquiry to relevant suppliers
Comparative Statements
- A Comparative Statement is made using the data received from the quotes
- The lowest price offered is decided
- The lowest landed cost is determined
- The Comparative Statement is sent for approval to respective Heads of Purchase, Technical and Commercial
- This Comparative Statement is then approved by the CEO
Purchase Order Creation
- Purchase Order is created using the ERP System or if made by manual method, record is kept
- All the terms of purchase are checked again
- PO is released to supplier with copy of PO sent to related departments
Material Expediting / Reciept
- Material is checked for Quality as per QAP
- If needed engineer is sent for further verification
- Material is packed and sent to location as per PO
- Material is received at the location
Payment
- The invoice of material is checked with PO and other related documents
- Inhouse inspection is done
- Goods Receipt Note is prepared
- Invoice is sent to Accounts for Payment